Sage ERP Accpac Accounting and Financial Management software integrates your sales and service functions for streamlined, end-to-end financial management.
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Financial Management

Sage Accpac ERP is a powerful set of tools to help you confidently streamline time-consuming accounting processes, manage your business’ complex finances, and comply with regulations.

System Manager
The System Manager controls access to all Sage Accpac accounting modules and information. It is the hub from which all other modules operate and affects nearly everything you do in your Sage Accpac system—from establishing security to searching for a record within a file. more

System Manager

The System Manager controls access to all Sage Accpac accounting modules and information. It is the hub from which all other modules operate and affects nearly everything you do in your Sage Accpac system—from establishing security to searching for a record within a file. System Manager includes effective tools that ensure data integrity and complete processing and security management, enabling users to work more productively. System Manager also allows Sage Accpac to run through a standard Web browser—without client software—centralizing IT management and lowering overall ownership costs. Additionally, System Manager provides employees, customers, and partners with secure anytime, anywhere access to Sage Accpac.

System Manager Capabilities
  • Create analytical reports, graphs, charts, and budgets using Microsoft® Excel.
  • Provide true bank administration and reconciliation.
  • Automate your bank reconciliation process using Open Financial Exchange (OFX), a file format that lets you download bank data electronically.
  • Track cheques and deposits from Accounts Payable, Accounts Receivable, and U.S. or Canadian Payroll, and reverse and return cheques.
  • Maintain all tax authorities and tax classes, and provide centralized tax reporting for Accounts Receivable, Accounts Payable, Order Entry, and Purchase Orders in one place.
  • Calculate surtax on tax amounts for specified tax authorities.
  • Use security groups to control access to applications and specific functions within them.
  • Set up different user permissions for different applications.
  • Use custom macros to rearrange fields on entry forms to change how data is entered and processed, and to add business logic and rules to data entry.
  • Use Microsoft® Visual Basic for Applications for easy customization and interaction with other Windows-based applications.
  • Automate recurring General Ledger, Accounts Receivable, and Accounts Payable transactions with scheduling and Reminder List capabilities.
  • Set up schedules to remind you when recurring transactions become due and process them directly from the Reminder List.
  • Automatically restart batch operations, such as importing or posting, when they are not completed successfully.
  • Quickly and easily customize your desktop.
  • Organize tasks by business process and create your own Sage Accpac startup group.
  • Share user and security information among several company databases or create separate system databases to support different security needs.
  • Easily resize forms and hide fields in forms for certain users.

General Ledger
The foundation of your accounting system with the flexibility to meet your current and future financial management requirements. Recording & analysis of transactions by  cost and revenue centers by segmentation. more

General Ledger

The General Ledger module is the foundation of your accounting system, with flexibility that meets the current and future financial management requirements of organizations of all types and sizes. It provides a robust feature set designed to handle your most demanding budgeting and processing needs. General Ledger fully integrates with all modules and is the key to maximizing the efficiency and accuracy of your financial data.

General Ledger Capabilities
  • Create alphanumeric account numbers as long as 45 characters.
  • Flag General Ledger accounts as inactive to stop using them, but retain them in the system for historical and reporting purposes.
  • Maintain separate periods for adjusting and closing entries.
  • Assign different retained earnings accounts to different account segments.
  • Set up and schedule recurring journal entries for transactions that are processed on a regular basis.
  • Drill down to the originating journal entry and transaction from transaction history.
  • Lock budgets to prevent unauthorized changes.
  • Limit the batches shown in the Batch List window to only those from a single sub-ledger.
  • Automatically create budgets using prior year information or choose from seven other computation methods.
  • Produce fast, flexible, customized financial statements through full integration with Microsoft® Excel.
  • Print consolidated statements or statements for any accounting division represented by an account number segment code.
  • Auto-reverse entries to eliminate manual accrual tracking and specify the period for the reversal.
  • Reverse a posted transaction.
  • Drill down from an unposted journal entry to the originating transaction.

Account Code Change
Included with the General Ledger module, Account Code Change provides a simple way to quickly and easily change, combine, or copy your important business data. Efficiently replace outdated information with a few keystrokes to remain current with elements critical to your business. Account Code Change also includes the ability to modify segment delimiters and the account segment length.

  • Ease system management by deleting, maintaining, and renumbering your GL account numbers.
  • Import multiple changes, copy, and combine from one external file.
  • Access multiple change features with the easy-to-use toolbar buttons.
  • Use Change by Example to make multiple changes from one example entry.
  • Works with General Ledger, GL Security, Accounts Receivable, Accounts Payable, Inventory Control, Order Entry, Purchase Orders, Project and Job Costing, Common Services, U.S./Canadian Payroll.

G/L Security
Included with the General Ledger module, the G/L Security module enables organizations to control which users can view or use certain general ledger accounts based on segment validation in G/L Security settings.

  • Control access to any account in your general ledger by segment. This allows you to limit user activity to a prescribed set of accounts, blocking sensitive or confidential accounts from being seen or changed.
  • Tailor access to accounts for each Sage Accpac user or group of users.
  • Set access rights for single or multi-segment validation or for single or multiple account validation.
  • Restrict users from viewing batches containing accounts from which they are prohibited.
  • Restrict users to adding accounts only to segments to which they have access.
  • Add or remove user restrictions at any time in response to staffing changes, changes to your account structure, or as security concerns arise.
  • Restrict financial reports only to valid accounts.
Standard Reports
  • Batch Listing
  • Batch Status
  • Chart of Accounts
  • Comparative Balance Sheets
  • General Ledger Options
  • General Ledger Transactions Listing
  • Income Statements
  • Posting Journals
  • Trial Balance

Accounts Payable
Streamline cash flow processes, including rapid entry of vendor invoices, flexible cash disbursement, and full check reconciliation. more

Accounts Payable

The Accounts Payable module provides robust accounting features to streamline your entire cash flow process and help you save money. Accounts Payable has a powerful library of accounting and reporting features that facilitate rapid entry of vendor invoices, flexible cash disbursement and full check reconciliation using Bank Services. With this comprehensive financial management tool, you can prioritize payments, negotiate terms, reduce bad debts,—all in a timely manner. With its powerful accounting and reporting features, Accounts Payable makes it easy to manage the detailed information your company requires.

  • Force or withhold payment of individual transactions, controlling the maximum payment amount, and /or excluding specific vendors.
  • Organize vendor records quickly and easily, and flag inactive records that are retained for historical reporting.
  • Create a new vendor and remit-to location when entering an invoice.
  • Drill down from the vendor's transactions and payments in Vendor Activity to the originating transactions and payments.
  • Drill down from General Ledger transaction history to Accounts Payable transactions and then to originating Purchase Orders transactions.
  • Import transactions from other applications.
  • Automatically distribute invoices to as many general ledger expense or asset accounts as you require by defining distribution sets.
  • Set up and schedule recurring payables for invoices paid on a regular basis and automatically remind staff to process recurring payables.
  • Calculate tax for vendor invoices or manually distribute tax.
  • Track, calculate, and automatically retain a portion of an invoice to handle common billing practices in the construction industry.
  • View your vendor payments by bank range, vendor range, check status, transaction type, date range, year and period range, and check number range.
  • Generate and print system checks for current payables and forced transactions with or without payments advices.
  • Prepay invoices that you have not yet received.
  • Automatically generate separate checks for each invoice or create summary checks.
  • Reinstate invoices by reversing posted checks.
  • Print checks in English, French, and Spanish.
  • Change discount percentages or amounts as required and establish standard payment selection criteria for creating check batches.
  • Keep details of all fully paid transactions and print them when needed.
  • Print a journal of the entries posted in each posting run, listing key pieces of information for tracking each detail.

Vendor Number Change
Don't let old information slow you down. Increase your ability to quickly change, combine, or copy the numbers you need to run your business with only minimum effort. You'll boost accuracy and productivity while reducing man-hours and overhead.

  • Boost your accuracy by deleting, maintaining, and renumbering your vendor numbers.
  • Import multiple changes, copy, and combine from one external file.
  • Access multiple change features with the easy-to-use toolbar buttons.
  • Use Change by Example to make multiple changes from one example entry.
  • Works with Accounts Payable, Inventory Control, Purchase Orders, Tax Services, Serialized Inventory, Lot Tracking, Project and Job Costing.
Standard Report Samples
  • Aged Cash Requirements
  • Aged Payables
  • Batch Listing
  • Batch Status
  • Check Register
  • General Ledger Transactions
  • Posting Journals
  • Vendor Transactions

Accounts Receivable
Track outstanding balances, apply cash to outstanding invoices, create recurring charges for quick invoicing of monthly charges, and complete bank reconciliation. more

Accounts Receivable

With the Accounts Receivable module, you can manage your customers and fine-tune customer relations by keeping track of important sales information and outstanding balances. Accounts Receivable allows you to easily apply cash to outstanding invoices and create recurring charges for quick invoicing of monthly charges. Accounts Receivable is also fully integrated with Bank Services, for complete bank reconciliation.

  • Create summary or detailed invoices using the item price list and calculate taxes on a summary or line-by-line basis.
  • Organize customer records quickly and easily, and create an unlimited number of ship-to locations for each customer.
  • Flag customer records as inactive when you wish to discontinue regular use but want to retain the record in the system for historical and reporting purposes.
  • Drill down from General Ledger transaction history to Accounts Receivable transactions and then to originating Order Entry transactions.
  • Import transactions from other applications.
  • Schedule any number of recurring charge invoices for fast invoicing of monthly charges, and update recurring charges automatically by amount or percentage.
  • Create adjustment batches automatically to write off small account or transaction balances, and choose whether to charge interest on overdue balances or individual invoices.
  • Specify the debit and credit amounts for each detail entered in Adjustment Entry and for miscellaneous adjustments in Receipt Entry.
  • Track sales statistics for each salesperson.
  • Drill down from the customer's transactions and receipts in Customer Activity to the originating transactions and receipts.
  • Track, calculate, and automatically retain a portion of an invoice to handle common billing practices in the construction industry.
  • Print and review complete transaction details, including the details of receipts and adjustments applied to transactions, and keep a complete transaction history.
  • View your customer receipts by bank range, customer range, receipt status, transaction type, date range, year and period range, and receipt number range.
  • Perform on-screen aging and preview customer transactions.
  • Review up-to-the-minute information including current balance, last activities and complete transaction details, and detailed statistics for each customer account.
  • Send statements and invoices to your customer's billing address, customer's e-mail address, or contact's e-mail address.
  • Create custom invoices, statements, and deposit slips.
  • Set up standard e-mail messages you can automatically send to your customers with their documents.
  • Create a new customer and ship-to location when entering an invoice.
  • Print aged Trial Balance, Overdue Receivables, Customer Transactions, Customer List and Statistics, and General Ledger transaction reports using sorting and selection options to focus on desired transactions.

AR Inquiry
Included with the Accounts Receivable module, the AR Inquiry module allows you to manage receivables with remarkable agility and intelligence and reinvest cash through your business faster with optimized collections.

  • Concentrate your efforts on clients who fit specific criteria that you define and prioritize using the Customer Filter, such as days overdue, dollars over limit, call back date, and more.
  • Gain a single point of reference for all of your customer details through Customer Inquiry, and address customer questions during live calls.
  • Find specific AR documents such as an AR Invoice, based on the document number alone with the AR Document Inquiry. It's not necessary to know the customer number on the document-a useful feature when you're in a hurry.
  • Manage your receipts and get more choices to manage your disbursements.

Customer Number Change
Included with Accounts Receivable module, Customer Number Change provides a simple way to quickly and easily change, combine, or copy your important business data. Efficiently replace outdated information with a few keystrokes to remain current with elements critical to your business.

  • Ease system management by deleting, maintaining, and renumbering your customer numbers.
  • Import multiple changes, copy, and combine from one external file.
  • Access multiple change features with the easy-to-use toolbar buttons.
  • Use Change by Example to make multiple changes from one example entry.
  • Works with Accounts Receivable, Inventory Control, Purchase Orders, Bank Services, Tax Services, Serialized Inventory, Lot Tracking, Sales Analysis, Project and Job Costing.
Standard Report Samples
  • Aged Trial Balance
  • Batch Listing
  • Batch Status
  • Customer Transactions
  • Deposit Slips
  • General Ledger Transactions
  • Invoices
  • Item Sales History
  • Posting Journals

Multi-Currency
Process transactions in any number of currencies, including managing currency balances, execute accounting transactions, create reports, and more

Multi-Currency

The Multi-Currency module delivers powerful and comprehensive multi-currency accounting functions. Sophisticated multi-currency accounting management and the ability to process transactions in any number of currencies give your business the global competitive edge required in today's business world. This multi-currency accounting software empowers your business to effectively manage currency balances, execute accounting transactions, create reports, and much more.

Multi-Currency Capabilities
  • Unlimited currencies
  • Unlimited rate types
  • Print reports in both functional and source currencies
  • Enter transactions in any currency
  • Process payments or receipts in any currency
  • Restate outstanding source currency balances and transactions as exchange rates fluctuate with comprehensive currency revaluation

The global market requires a highly functional software system to deal with multi-currency accounting exchanges and transactions. Sage delivers with the multi-currency module in Sage Accpac - providing you and your business with the tools to get it done.

Intercompany Transactions
Enter General Ledger and Accounts Payable transactions that affect more than one company by automatically distributing transactions across two or more companies. more

Intercompany Transactions

The Intercompany Transactions module lets you enter General Ledger and Accounts Payable transactions that affect more than one company by automatically distributing transactions across two or more companies. In addition, its built-in flexibility automatically generates intercompany loan account entries according to user-defined relationship tables called routes. Intercompany Transactions simplifies and significantly reduces the amount of work required for intercompany accounting.

Intercompany Transactions Capabilities
  • Process intercompany General Ledger journal entries and intercompany Accounts Payable invoices, debit notes, and credit notes.
  • Create an unlimited number of routes to define relationships between companies, including multilevel routes.
  • Automatically make loan account entries for intercompany transactions and distribute invoices to as many General Ledger accounts as required by defining distribution sets.
  • Fully integrate with Tax Services to handle tax computations for expensed, allocated, or recoverable taxes.
  • Enter transaction references and descriptions to provide a detailed audit trail for reconciliation purposes.
  • Print an intercompany loan account reconciliation report to identify loan accounts that do not agree.
  • Process multicurrency transactions in Intercompany Transactions, General Ledger, and Accounts Payable.*
  • Distribute transactions to companies with differing functional currencies.*
  • Create routes with originating companies, intermediate companies, and destination companies having different functional currencies.*
  • Process multicurrency transactions for multi-currency or single-currency intermediate and destination companies.*

Standard Reports
Some of the reports included are:

  • Invoice Batch Listing
  • Invoice Batch Status
  • Loan Account Reconciliation
  • Route Listing Report
  • Unposted Invoice Batches

*Available with the add-on Multi-currency module.

Transaction Analysis and Optional Field Creator
Customize your applications by adding unlimited optional fields. Enter and track data from the originating transaction through to your G/L. more

Transaction Analysis and Optional Field Creator

The Transaction Analysis and Optional Field Creator module provides complete support for unlimited optional fields throughout all Sage Accpac applications. Optional fields allow you to customize Sage Accpac and provide comprehensive reporting and analysis capabilities across your entire accounting system. You can manage information more effectively and easily obtain necessary data for analyzing business operations and practices.

Transaction Analysis and Optional Field Creator allows you to define all the information you require for each General Ledger account, customer, vendor, item, transaction, and transaction detail, making it easy to record and track data from the originating transaction through to your General Ledger. Imagine being able to trace the optional field information you define for customers and items to your Order Entry orders, Order Entry shipments, Order Entry invoices, Accounts Receivable invoices through to your General Ledger journal entries and accounts. You can define unlimited text, amount, date, time, integer, number, and yes / no optional fields for use in all Sage Accpac applications

National Accounts Management
Use Accounts Receivable to process single payments from a customer's head office and apply it to the subsidiary accounts. more

National Accounts Management

National Accounts Management lets you use Accounts Receivable to process single payments from a customer’s head office and apply it to the subsidiary accounts. The module also lets you limit the amount of credit you extend to a company in one step.

During receipt entry, Accounts Receivable displays the transactions for all members of the national account at once, so you can quickly assign the payment to applicable customer accounts.